Home »
Secure and structure your payroll
We support companies in securing and optimising their payroll, leveraging our expertise across two complementary areas:
- Temporary payroll support: we provide immediate operational reinforcement to your payroll department, in the short or long term, to ensure continuity and reliability of your payroll processes. In the event of a Payroll Officer’s absence or during peak workload periods (year-end closing, specific projects), we step in promptly to deliver rigorous and dependable payroll management.
- Cross-functional and strategic payroll projects: we support HR leadership teams in payroll projects with significant organisational and financial impact, offering a comprehensive and structured view of their payroll operations (compliance audits, implementation of new tools, functional analysis of your HR and payroll IT landscape, etc.).
Your Payroll Managed by Our Experts
We work alongside you to ensure a reliable and seamless payroll operation, maintaining continuity of service during team member absences or periods of increased activity. We structure and document your payroll procedures to facilitate smooth operational transitions, while optimising communication with your internal teams and external partners. As a result, your employees benefit from a stable and uninterrupted service, enabling your organisation to operate with greater confidence and performance. All of this thanks to:
- a rapid intervention : we promptly ensure rigorous and reliable payroll management,
- a processes report : we update or write your payroll procedures to guarantee effective continuity of payroll management after our mission,
- a data flow facilitation : by optimizing information communication to prevent any disruption in your case management processes.
Strategic payroll data management
The Payroll On the Ground team specializes in Strategic Data Management, transforming payroll data into statistical analyses based on a transversal approach to payroll. This enables you to position your organization with a clear understanding of the impact of your decisions, with the objective of implementing a sustainable structure for your HR and payroll department.
As project managers specializing in payroll, we assist companies in transforming and optimizing their payroll processes. We coordinate teams and communication between HR, Finance, and IT departments to ensure smooth and efficient management. Our structured approach is based on rigorous planning, meeting deadlines, and budget control. Thanks to our expertise, we anticipate risks and provide tailored solutions to ensure compliance and the efficiency of your project operations.
Salary Package Optimization
In a context of increasing competition in the labour market, the salary package represents a strategic lever to attract, motivate, and retain talent. While respecting the wage norm, it is possible to structure compensation in a smart way so that it reflects the company’s philosophy: valuing presence, encouraging collective results, or rewarding fairly the commitment and contribution of each employee.
A well-considered approach also makes it possible to optimize compensation from a tax and social security contribution perspective, in order to offer an attractive package for employees while keeping costs under control for the employer. Recognizing the value of the work performed encourages engagement and motivation and directly contributes to strengthening the company’s competitiveness.
As independent and neutral HR & payroll consultants, we analyse the solutions available on the market in order to recommend those that best match your strategy and your company culture. Our services are structured in three steps:
We can support the entire project or intervene in one of these specific stages depending on the progress of your project. - analysing your current compensation policy and its structure,
- studying different optimisation scenarios together with their financial impact,
- supporting the implementation of the options selected by the company.
Top
Mobility Budget
The mobility budget allows an employee to replace their company car with a budget equivalent to the total cost of the vehicle, which can be used for more sustainable mobility solutions. This scheme, introduced in Belgium in 2019, is part of the transition towards more flexible and environmentally friendly mobility.
The legislation is evolving and companies that offer company cars will also have to offer the mobility budget to eligible employees, with a gradual implementation depending on the size of the company.
As HR & payroll consultants, we support companies in implementing the mobility budget in three steps:
We can support you throughout the entire project from A to Z or assist with one of these specific stages.
- a preliminary analysis to estimate the financial impact,
- support in defining the internal policy,
- end follow-up of the operational implementation of the mobility account.
Our position as independent consultants allows us to analyse the solutions available on the market and recommend those that best meet your needs and your compensation strategy.
Top
Time keeping
Working time registration is becoming a major issue for companies, both to ensure legal compliance and to improve time management. This development is part of the framework of Directive 2003/88/EC on working time and the case law of the Court of Justice of the European Union (judgment C-55/18 of 14 May 2019), which requires the implementation of an objective, reliable and accessible system enabling the measurement of working time.
In Belgium, the government has announced the introduction of a general obligation to register working time starting on 1 January 2027.
As independent HR & payroll consultants, we support companies in implementing or optimising their working time registration system. Our neutral and independent approach allows us to identify the solutions available on the market that best suit your organisation.
Our services cover three steps:
We can support the entire project or intervene at a specific stage. - a 360° diagnosis of current practices and risks related to working time,
- a report including case studies based on a summary of the tools available on the market together with an analysis of the financial impact,
- the implementation of the selected solution.
Top
Pay transparency
Pay transparency is becoming a key issue for companies with the entry into force of the European Directive (EU) 2023/970 of 10 May 2023 on pay transparency aimed at strengthening equal pay between women and men. Companies will progressively need to adapt their practices and reporting systems.
Belgium must transpose this directive into national law by 7 June 2026 at the latest.
As HR & payroll consultants, we support the companies concerned in analysing and structuring their compensation policy.
Our services cover three steps:
We can intervene in the entire project or in a specific stage. - analysing existing pay gaps and salary structures,
- defining salary grids and a governance framework,
- supporting the implementation of the recommended measures.
Top
Absenteeism in your company
In Belgium, absenteeism represents a major challenge for companies. According to statistics from the National Institute for Health and Disability Insurance (INAMI/RIZIV), more than 526,000 people were on long-term work incapacity in 2025, illustrating the growing scale of the phenomenon. For employers, absenteeism generates direct costs (salary continuation, replacement, productivity loss) but also indirect costs such as team disruption, increased workload or impact on employee motivation.
The analysis of absenteeism statistics provides valuable insight into trends and helps identify actions to reduce its impact. We offer an absenteeism barometer, in the form of an analytical report that provides clear and structured indicators to help employers in their decision-making.
As independent and neutral HR & payroll consultants, we can also guide you towards the existing solutions on the market that best suit your organisation.
Our services cover three steps:
We can intervene in the entire project or in one of these specific stages. - a quantified report on the absenteeism rate and its cost within your company,
- support in developing a new absenteeism policy,
- support in implementing the recommended measures.
Top
Maëlle de Harlez,
passionate about her job
“With 15 years of experience in payroll management, this was a great opportunity to combine my passion for payroll administration with my studies in educational psychology. Payroll on the ground is an innovative project that offers payroll consulting services while training and supporting payroll teams, or future payroll officers, with a focus on autonomy and performance. Our added value lies in establishing a structure and sustainable autonomy for your payroll department.”
| Payroll for SMEs and international companies (trilingual FR-NL-EN) | |
|---|---|
 |
Monthly payroll management |
|
Annual payroll cycle management |
| Payroll project management & payroll data analyses | |
|
Statistical analysis of payroll data and reports: pay transparency, absenteeism, etc. |
|
Employee TCO and salary package optimisation |
|
Payroll audit with compliance alignment of salary components and payroll processes in accordance with social legislation |
|
Implementation of new HR and payroll tools: pre- and post-implementation payroll audit |
|
Integration of new tools with payroll data migration |
|
Optimisation and automation of payroll tools, procedures and processes |
|
Harmonisation of procedures and centralisation of best practices |
|
Mass adjustment of salary data (joint committee regularization, etc.) |
| Training and field coaching | |
|
Training and coaching of payroll officers or future payroll officers |
|
Implementation of a systematic structure for payroll procedures and processes |
Shaï Gerena,
focus on people
“As an HR admin and payroll officer, my primary goal is to find quick and practical solutions, anticipate the unexpected and simplify the daily lives of teams. I am thorough, organised and detail-oriented, but also flexible and attentive, because the human dimension is central to my work. Thanks to my experience in different environments, I have developed a structured and pragmatic approach to HR management that is always results-oriented.”
| SME payroll (trilingual FR-NL-EN) | |
|---|---|
|
Administrative management of employment contracts |
|
Monitoring absences and working hours |
|
Monthly payroll management |
|
Annual payroll cycle management |
|
Post-payroll administrative management |
| HR admin & payroll project management | |
|
Formalisation of HR admin & payroll procedures |
|
Optimisation of HR admin & payroll processes |
|
Harmonisation of procedures and centralisation of best practices |
A personalised offer
As you already know, every situation is unique! So our team will be delighted to work with you to draw up a tailor-made quote. So how do you go about it?
|
First of all, don’t hesitate to get in touch with us: use the form on our ‘Contact’ page to arrange an initial discussion, |
|
then, let’s get to know each other: thanks to a brief meeting online or in your offices to understand your needs in detail, whether for a one-off assignment (temporary replacement) or for project management support, |
|
finally, we’ll present you with your offer : thanks to our in-depth analysis of your requirements in line with your objectives. |
Génial !
Super !